PARISH CENTRE TERMS & CONDITIONS

Terms for use and hire of the Parish Centre at St Peter's Church, Farnborough


After the event/locking up
Please ensure that everything is left clean and tidy. If you are a key holder, you should ensure that no-one remains on the premises, that all windows are closed, that all outer doors are locked and that the alarm is set. If you are not a key holder DO NOT leave the premises until someone has arrived to lock up. In the event of any difficulty please contact one of those named at the end of this document.

Arrival/set-up
When you arrive for your event the premises should be in good order. If there is anything untoward, please enter details in the book in the foyer, or speak to the Parish Centre Duty Manager or a member of Office staff if this is more applicable. Any breakages/damage should be recorded in the same book. Nothing is to be stuck on the walls (with Blue-tack or sellotape) but only affixed to the display boards provided. Any furniture should be returned to the place from which it was taken.

Breakages/damage/excess rubbish
For single bookings a post-dated cheque for £80 is required at the time of booking as security against potential breakage/damage/excess rubbish, or should the need arise for cleaning the premises after your event (cleaning fee £6 per hour, max £12). In the event of culpable damage we reserve the right to recover any further costs from the user responsible. You are responsible for removing excess rubbish (more than one bin full) or the above deposit will be withheld. We can provide details of a firm that will collect up to 20 black sacks for £50+VAT.

Cancellation
It is not normal policy to give a refund in the event of cancellation. The party making the booking is strongly recommended to effect its own insurance cover against cancellation costs and expenses. If the PCC (church) is obliged to cancel a confirmed booking due to circumstances beyond its reasonable control, the liability of the PCC to the party making the booking will be limited to returning any fees already paid.

Children
You are required to ensure that children are protected at all times by taking all reasonable steps to prevent the occurrence of any injury, loss, damage or harm.

Conduct
Users are responsible for the conduct of the persons using the premises during their hiring and must prevent, as far as possible, any conduct which may cause damage or upset to others users or to neighbours. Evening users should vacate the premises no later than 10.30pm. Activities that are contrary to the church's teaching (e.g. raffles, crystals, field thought therapy) are not permitted.

Fees
For single events, full fees of less than £90 are due at the time of booking. For fees in excess of £90 a deposit of 25% is due at the time of booking; the full amount payable 12 weeks before the event takes place. For recurring bookings hirers will be invoiced quarterly in advance.

Fire Safety
As the ‘responsible person’ for your event you should be aware of all persons present and familiarise yourself with the location of fire exits. The fire doors must not be wedged open and escape routes must be kept clear. Fire extinguishers are to be used by trained personnel only.

Candles may only be used with prior authorisation. In the event of the Fire Alarm sounding, get everyone out of the building, make sure they stay out and call the Fire Brigade. You should ensure that all members of your group exit the building and proceed to the designated assembly point, which is the school car park. On arrival of the fire brigade you must inform them of anyone that may still be in the building.

Insurance
You are strongly advised to ensure that you and/or your group and invitees are adequately insured against all claims arising as a result of the hire. St. Peter's PCC is insured against claims arising out of its own negligence.

Kitchen
The kitchen may only be used by persons over the age of eighteen and who have been adequately trained for their tasks. We would usually expect each person to hold an up to date Food Handling and Hygiene Certificate. The Hirer is responsible for ensuring that each person using the kitchen facilities fulfils these criteria.

Liability
Save in the case of death or personal injury caused by our negligence, our liability for any injury, damage or loss sustained in connection with or arising from the use of our premises is limited to an amount equal to the fees paid for the use of the premises.

Smoking/Alcohol
NO SMOKING is to take place anywhere on the premises and alcohol may only be consumed during a social function as part of a meal. No alcohol is to be sold and no gambling is to take place.

Emergency contacts
In the event of any serious occurrence, please contact immediately the Duty Manager named on the Notice Board in the downstairs foyer or one of the following: Derek Reed (653993 or 07890 442295), John Arnold (515256), David Woodward (674381), John Greenway (514786).

Last updated February 2013